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What are the alternative communication tools to a meeting?
Taking meeting minutes and keeping the agenda accurate.
Talking over a coffee, instant messenger, blogs, email.
Digging deep and asking yourself and your colleagues honest questions.
What meeting preparation can you do?
Prepare answers, provide background information, invite only essential people, book meeting room.
Use technology such as instant messenger, blogs, emails, forums.
Control the meeting covering all major points/issues and to promote an inclusive atmosphere.
What ways can you lead a meeting?
Take meeting minutes and use technology such as instant messenger, blogs, emails, forums.
Make sure you book the meeting room and check it has everything you need, like a projector and teleconference facilities etc.
Use a meeting agenda and have a meeting leader / chair.
Why is important to commit to action points in a meeting?
If you don't commit to action points, you get over stretched and do shoddy work.
If you don't commit to action points, trust and motivation are broken and nobody takes the meetings seriously.
If you don't commit to action points, you turn up at the next meeting and give excuses.
How should meeting minutes be?
They should be the worst job in the meeting.
They should be accurate, brief, action-orientated and get all attendees to agree to what they said.
They oblige people to do what they say when they say it.
How can you solve being tongue-tied in meetings?
Remember past occasions of successful communication in English and use pauses.
Sit in silence.
Say something like "We should consider . . ."
Why have meeting ground rules?
They help rude people or those who lack manners.
These help attendees to avoid confrontation and facilitate cooperation.
Because we often become emotional and make issues personal and make personal comments instead of keeping things objective.