What are the alternative communication tools to a meeting?
- Taking meeting minutes and keeping the agenda accurate.
- Talking over a coffee, instant messenger, blogs, email.
- Digging deep and asking yourself and your colleagues honest questions.
What meeting preparation can you do?
- Prepare answers, provide background information, invite only essential people, book meeting room.
- Use technology such as instant messenger, blogs, emails, forums.
- Control the meeting covering all major points/issues and to promote an inclusive atmosphere.
What ways can you lead a meeting?
- Take meeting minutes and use technology such as instant messenger, blogs, emails, forums.
- Make sure you book the meeting room and check it has everything you need, like a projector and teleconference facilities etc.
- Use a meeting agenda and have a meeting leader / chair.
Why is important to commit to action points in a meeting?
- If you don't commit to action points, you get over stretched and do shoddy work.
- If you don't commit to action points, trust and motivation are broken and nobody takes the meetings seriously.
- If you don't commit to action points, you turn up at the next meeting and give excuses.
How should meeting minutes be?
- They should be the worst job in the meeting.
- They should be accurate, brief, action-orientated and get all attendees to agree to what they said.
- They oblige people to do what they say when they say it.
How can you solve being tongue-tied in meetings?
- Remember past occasions of successful communication in English and use pauses.
- Sit in silence.
- Say something like "We should consider . . ."
Why have meeting ground rules?
- They help rude people or those who lack manners.
- These help attendees to avoid confrontation and facilitate cooperation.
- Because we often become emotional and make issues personal and make personal comments instead of keeping things objective.